Privacy Policy

At RizFin, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you engage with our services or visit our website. Protecting your information and handling it responsibly is part of our commitment to maintaining the highest standards of trust and transparency.

We comply fully with relevant data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This Privacy Policy applies to all clients, prospective clients, and visitors to our website. By using our website or services, you agree to the terms set out in this policy.

If you would like more information about your data protection rights in Ireland, please visit the Data Protection Commission Ireland (DPC).

What Information We Collect

We collect personal data that is necessary for us to deliver our services effectively and responsibly. This may include:

Your name, job title, and business information
Contact details such as email address, mobile number, and business address
Business structure (sole trader or limited company) and the services you’re interested in
Financial details relating to your engagement with our services
Information you provide through our website’s contact and intake forms, email, phone, or meetings

We collect this information through our website’s contact form, client intake forms, onboarding processes, and while fulfilling our contractual obligations.

Identity Verification (AML/CDD)

As part of our obligations under Irish anti-money laundering law, we carry out Customer Due Diligence (CDD) checks before and during every client engagement. This involves collecting and verifying:

Proof of identity (e.g. passport, driving licence)
Proof of address
Beneficial ownership information for limited companies, where applicable

This verification is carried out in accordance with the Criminal Justice (Money Laundering and Terrorist Financing) Act 2010 (as amended), and our compliance is supervised by the Department of Justice’s AML Compliance Unit (AMLCU). Identity verification records are held for a minimum of 5 years from the end of our business relationship with you, in line with our legal obligations under this legislation.

How We Use Your Information

We use your information to provide and manage our core services:

Setting Up Your Business: Business registrations, Revenue and CRO filings, and company incorporation
Staying On Top of Your Records: Bookkeeping, transaction reconciliation, and record cleanup/catchup
Getting Your Year-End Right: Income Tax Return and Corporation Tax Return preparation and filing
Closing Down: Cessation and voluntary strike-off support

We also use your data to fulfil legal obligations (including AML/CDD requirements), maintain internal systems, and communicate with you regarding our services.

How We Protect Your Information

Protecting your data is a priority for us. We apply appropriate technical and organisational measures to safeguard your personal information. These include:

Secure, encrypted systems for document storage and communication
Access controls within our organisation on a need-to-know basis
Regular reviews of our processes to ensure compliance with best practices

Our client records, bookkeeping, and compliance systems are managed in-house on our own internal systems rather than shared with third-party payroll or accountancy software providers. All information is treated with care and confidentiality in accordance with this Privacy Policy.

We only share your data where it is necessary to comply with legal requirements. This may include:

Legal or regulatory authorities where we are required to do so (e.g. Revenue, the Companies Registration Office, or the AML Compliance Unit)
Professional advisers engaged to support service delivery, where necessary

We do not share your data with third-party payroll or accountancy software providers, as our services are delivered using our own in-house systems.

Your Rights

Under data protection law, you have rights concerning how we process your data. These include the right to:

Access the personal data we hold about you
Correct inaccurate or incomplete data
Request deletion of your data, where appropriate
Object to or restrict how we process your data
Withdraw consent where processing is based on consent

To exercise these rights, please contact us. For additional guidance on your rights under GDPR, you can visit GDPR.eu.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or to comply with legal, tax, and regulatory requirements. Identity verification (AML/CDD) records are retained for a minimum of 5 years from the end of our business relationship with you. Once data is no longer required, it is securely deleted or anonymised.

Cookies and Website Tracking

Our website uses cookies to improve your browsing experience and collect anonymised data to help us refine our content and services. Cookies are small text files stored on your device that help websites function efficiently.

For more information, please read our Cookie Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in regulations, technology, or our services. The most current version will always be available on this page, and we encourage you to review it periodically.

Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us. We are happy to clarify any aspect of how we manage your personal information.

Last updated: July 2026