At RizFin, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you engage with our services or visit our website. Protecting your information and handling it responsibly is part of our commitment to maintaining the highest standards of trust and transparency.
We comply fully with relevant data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This Privacy Policy applies to all clients, prospective clients, and visitors to our website. By using our website or services, you agree to the terms set out in this policy.
If you would like more information about your data protection rights in Ireland, please visit the Data Protection Commission Ireland (DPC).
What Information We Collect
We collect personal data that is necessary for us to deliver our services effectively and responsibly. This may include:
- Your name, job title, and business information
- Contact details such as email address, phone number, and business address
- Financial details relating to your engagement with our services
- Information you provide through direct communication via our website, email, phone, or meetings
We collect this information through our website, discovery calls, onboarding processes, and while fulfilling our contractual obligations.
How We Use Your Information
We use your information to provide and manage our core services:
- Bookkeeping & Records – Transaction reconciliation, document management, and audit-ready reporting
- Payroll & Compliance – Real-time PAYE submissions, payslip delivery, and year-end reporting
- Revenue Process Support – VAT, Form 11, and Corporation Tax preparation and filing
- Financial Reporting – Dashboards, board reports, and performance reviews
- Business Administration & Coordination – Workflow management, SOPs, and system integration
We also use your data to fulfil legal obligations, maintain internal systems, and communicate with you regarding our services.
How We Protect Your Information
Protecting your data is a priority for us. We apply appropriate technical and organisational measures to safeguard your personal information. These include:
- Secure, encrypted systems for document storage and communication
- Access controls within our organisation on a need-to-know basis
- Using trusted service providers with strong security credentials
- Regular reviews of our processes to ensure compliance with best practices
All information is treated with care and confidentiality in accordance with this Privacy Policy.
Sharing Your Information
We only share your data where it is necessary to deliver our services or comply with legal requirements. This may include:
- Payroll processors and accountancy software providers used in delivering our services
- Legal or regulatory authorities where we are required to do so
- Professional advisers engaged to support service delivery
We ensure any third-party providers meet the relevant data protection standards.
Your Rights
Under data protection law, you have rights concerning how we process your data. These include the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Request deletion of your data, where appropriate
- Object to or restrict how we process your data
- Withdraw consent where processing is based on consent
To exercise these rights, please contact us via our Contact Page. For additional guidance on your rights under GDPR, you can visit the GDPR.eu resource.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or to comply with legal, tax, and regulatory requirements. Once your data is no longer required, it is securely deleted or anonymised.
Cookies and Website Tracking
Our website uses cookies to improve your browsing experience and collect anonymised data to help us refine our content and services. Cookies are small text files stored on your device that help websites function efficiently.
For more information, please read our Cookie Policy.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in regulations, technology, or our services. The most current version will always be available on this page, and we encourage you to review it periodically.
Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us via our Contact Page. We are happy to clarify any aspect of how we manage your personal information.
Last updated: July 2025