Whether you’re self-employed, running a limited company, or managing a growing team in Ireland, keeping on top of your records through a monthly bookkeeping checklist is essential. It’s not just about Revenue compliance — it’s about clarity, confident decision-making, and protecting your business from avoidable mistakes.
At RizFin, we help Irish businesses by using a structured monthly bookkeeping checklist to ensure your accounts are accurate, compliant, and ready for reporting. You submit your documents; we do the rest with precision and care.
Why Monthly Bookkeeping Checklist Matters
Having a reliable monthly bookkeeping checklist gives you real-time insight into your financial position. It helps ensure your VAT, PAYE, and tax obligations are met while keeping your reports accurate for grants, loans, and business planning. Most importantly, it helps prevent missed deadlines, late fees, and unnecessary stress.
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📩 What to Submit Each Month
Submit your documents securely through your RizFin Client Portal by your agreed deadline. Once received, we apply your monthly bookkeeping checklist to ensure your records are fully reconciled, accurate, and Revenue-ready.
📂 Your Monthly Bookkeeping Checklist
Here’s what we’ll review once your documents are submitted:
💼 Bank & Credit Card Statements
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PDF and Excel exports of all business bank accounts
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Credit card statements for business expenses
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Notes on any personal transactions mixed in
Tip: Keep business and personal transactions separate for smoother reconciliation.
💸 Expense Invoices & Supporting Documents
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Supplier invoices for business purchases
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Monthly bills: broadband, phone, utilities (business use)
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Subscription tools: Zoom, Canva, Google Workspace
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Credit notes or refunds
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Contracts with ongoing vendors
Tip: Scanning or photographing receipts clearly helps streamline your monthly bookkeeping checklist.
💳 Income Invoices & Supporting Documents
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Sales invoices (Zoho, Google Sheets, or your invoicing system)
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Payment gateway reports (Stripe, PayPal, SumUp, Revolut Business)
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Cash sales records
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Client refunds or credit notes
Tip: Ensure all income is reported, including manual payments.
🧾 Payroll & VAT Records (If Applicable)
Payroll:
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Payslips or payroll journals
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Revenue (ROS) proof of PAYE, PRSI, USC submissions
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Reimbursements or adjustments
🔗 Revenue: PAYE Modernisation Resources
VAT:
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Sales and purchase invoices with VAT breakdown
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Non-VAT purchases (e.g., international suppliers)
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Supplier VAT details
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VAT3 returns
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VAT RTD or Form 46G if applicable
🔗 Revenue: VAT Filing Guidelines
Tip: Clear VAT and payroll records ensure accurate reporting and smooth submissions.
💼 Loans, Grants, Finance & Agreements
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Loan or lease agreements (SBCI, Microfinance)
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Repayment schedules and interest summaries
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Grant approvals (LEO, Enterprise Ireland)
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Investment agreements
👨💼 Director & Owner Expenses
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Reimbursement claims for personally paid expenses
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Mileage logs (Revenue-approved rates)
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Home office usage details (if applicable)
🔗 Revenue: Approved Travel & Subsistence Rates
Tip: Accurate tracking helps ensure expenses are reimbursed correctly and fully compliant.
🛠️ Other or One-Off Items
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Loans or grants (received or repaid)
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Asset purchases (equipment, laptops, vehicles)
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Write-offs (bad debts, stock adjustments)
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Intangible assets (goodwill, software licences)
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Director loans or withdrawals
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Depreciation schedules
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Changes to company structure
Tip: Keep supporting documents for all non-standard transactions well organised.
Why Timely Submissions Matter
Submitting your documents on time helps us:
✔ Reconcile accounts efficiently
✔ Prepare accurate VAT and PAYE returns
✔ Avoid Revenue penalties and late fees
✔ Provide up-to-date reports for grants, loans, and planning
💡 Your submission deadline is confirmed during onboarding.
🔐 How to Upload Your Documents
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✅ Via your RizFin Client Portal
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📂 Google Drive or Dropbox (if agreed in advance)
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🔐 Encrypted email (if arranged securely)
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🚫 Never use standard email for sensitive financial information
💬 Ready to Simplify Your Bookkeeping?
Whether you’re catching up on overdue records or want a more structured, stress-free process, RizFin helps Irish businesses stay compliant, organised, and in control.
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Final Thoughts 📝
A clear, structured monthly bookkeeping checklist keeps your business organised, compliant, and ready for any financial reporting needs. With the right process in place, bookkeeping becomes simple and predictable — freeing you to focus on running your business with confidence.
At RizFin, we’re here to help you stay ahead, stay organised, and stay compliant.